Policy on fund distribution

The MSC Global Development Office

1. Purpose
This policy outlines the procedures for the allocation and distribution of funds from the MSC Global Development Office to MSC Entities requesting financial support for projects within their entities. It ensures transparency, accountability, and effective use of resources aligned with the mission of the Missionaries of the Sacred Heart (MSC).

2. Scope
This policy applies to all MSC Provinces, Unions, Regions, and entities seeking financial assistance for development projects through the Global Development Office.

3. Principles of Fund Allocation
· Mission Alignment: Projects must align with MSC’s core mission, values, and strategic priorities.
· Sustainability: Preference is given to projects promoting long-term impact and self-sufficiency.
· Accountability & Transparency: Funds must be utilized and reported as per the approved proposal.
· Equitable Distribution: Fair access to funding is ensured across provinces based on need and strategic importance.

4. Application Process
4.1 Project Proposal Submission
Provinces must submit a formal funding request using the prescribed MSC Project Proposal Template.
The proposal must include:
· Project title and objectives
· Justification and expected impact
· Budget breakdown with local contribution
· Implementation plan and timeline
· Monitoring and evaluation framework
· Estimation cost of the project given by the Engineer and architect
4.2 Review and Approval
· The Global Project Development Office will conduct an initial review.
· A Funding Committee, chaired by the Director, will assess project feasibility and alignment with MSC priorities.
· Recommendations will be submitted to the General Administration for final approval.

5. Fund Disbursement Process
5.1 Phased Disbursement
Funds will be released in phases:
· First phase (40%): Upon project approval and signing of the agreement.
· Second phase (40%): Midway upon satisfactory progress reports.
· Final phase (20%): Upon project completion and submission of final reports.
5.2 Bank Transfers
· Funds will be transferred directly to the official bank account of the MSC Province.
· Any deviations in fund utilization must receive prior written approval.

6. Reporting and Accountability
6.1 Interim Reports
· Provinces must submit progress reports every three months, including financial statements, bills, bank statements and project updates.
· The Global Development Office will review reports and provide feedback.
6.2 Final Report & Audit
· A comprehensive final report must be submitted within 30 days of project completion.
· An independent financial audit may be required for projects exceeding a set funding threshold.

7. Compliance & Risk Management
· Any misuse of funds will result in suspension of future funding and necessary corrective actions.
· A confidential reporting system will be in place for reporting financial irregularities.
· The Global Development Office reserves the right to conduct on-site verifications.

8. Review & Amendments
· This policy will be reviewed every three years or as necessary.
· Any amendments must be approved by the GLT.

This policy ensures that funds are allocated responsibly, promoting mission-driven projects across MSC Provinces.

Darwin, MSC. GPD Director / Bernard, MSC. GLT Liaison

Logo – MSC Global Development Office (GDO)

The MSC Global Development Office (GDO) logo conveys a strong sense of unity and global mission, with its visual elements symbolizing various aspects of the MSC’s commitment to Worldwide outreach and collaboration.

Five Figures Representing Continents: The five stylized human figures, in different colours (green, blue, pink, purple and orange,), represent the five inhabited continents—Africa, Asia, Europe, the Americas, and Oceania. This symbolizes MSC’s mission presence across these regions and their work to support people around the world.

Blue Half-Circle (Oceans): The blue semicircle encircling the figures represents the oceans, which separate and yet connect the world’s continents. It emphasizes the idea of global unity and MSC’s expansive mission work, reaching out across these waters to every corner of the earth. The land, represented within this circle by the figures, shows that MSC operates within diverse global communities, supported by the oceans as a pathway of connection.

MSC Emblem: The small MSC emblem (a heart with a cross) signifies the core spiritual inspiration for MSC—the love and compassion of the Sacred Heart of Jesus. Positioned within the logo, it serves as a constant reminder of the faith-driven motivation behind our mission.

Overall Shape and Flow: The circular flow of the design hints at the unity and continuity of MSC’s mission work, symbolizing that the work of service and support is ongoing, inclusive, and global. The open-ended half-circle suggests a welcoming, expansive approach, with room for more people and places to be embraced by MSC’s mission.